Any information given to Karls Maths Tutoring (KMT), either verbally or in writing, regarding your child or your family, will be treated as confidential. KMT is registered with the Information Commissioner’s Office (ICO). KMT is aware of my responsibilities under General Data Protection Regulations (GDPR) and the Data Protection Act, 2018.

Any information about your child is securely stored digitally and password protected.

​

Information about your child will not be discussed with anyone else, except those named on initial agreements (namely parents/carers). Exceptions can be made where written permission has been given to speak to a named individual either as a one-off or an ongoing basis eg: a grandparent, school or another tutor your child might be working with. If these permissions have been given, they can be withdrawn at any time and in that circumstance, no further communication will be made. KMT will, however, divulge confidential information to the relevant authorities if there appears to be a safeguarding issue that potentially affects a child’s welfare and/or safety.

​

During the course of our working relationship, you will most likely find out information about KMT tutors and family. This information should also be kept confidential in order to respect my family’s privacy. Parents/carers should not discuss any personal information they see, hear or are informed about, with anyone else. For more information about your full data rights, please take a look at the Information Commissioner's Office (ICO) website.

​

Information that must legally be kept for an extended period:

•Anything relating to safeguarding, accidents or incidents must by law be held until the child reaches 21 years and three months of age.

•Contracts, consent forms, information sheets, invoices and payment information must be held for seven years.

For safeguarding and learning purposes, all online tuition sessions are automatically audio and video recorded. Students can disable their video if desired. These are deleted after 90 days.

 

All other personal information is deleted once the child is no longer a tutee.